ApexAI
5 founding clinic spots left

Stop losing bookings
to slow replies

Someone DMs about lip filler at 9pm. You're mid-consultation. By morning, they've booked somewhere else. We fix that — so you can focus on running your clinic.

No contract · Cancel anytime · UK clinics · Done-for-you setup

0h

Setup time

0s

AI reply time

£0

Setup fee

0-day

Free trial

The problem

Your inbox is costing you money

Every hour a message sits unanswered, another client books somewhere else. Sound familiar?

DMs go cold overnight

"Do you do lip filler?" at 10pm. You see it at 8am. They booked somewhere else at midnight. Every slow reply is lost revenue.

Admin is eating into clinic time

Replying to enquiries, checking availability, chasing deposits between consultations. You trained to treat patients, not play receptionist.

No-shows are burning your revenue

No deposit, no commitment. A missed Botox appointment is £200+ gone. Empty treatment rooms don’t pay rent.

1 missed appointment per month = £200+ lost

“Every hour you spend chasing DMs is an hour you're not treating patients. We built this because we saw too many practitioners drowning in admin.”

The Apex AI team


How it works

Three steps. Zero effort from you.

01

We set up your AI receptionist

A booking page built around your clinic — your treatments, your branding, a booking form that works 24/7. Live in 48 hours.

Replies in <60s
02

AI handles every enquiry

Someone asks about lip filler at midnight. The system responds, checks your diary, sends a deposit link, confirms the booking. Under 60 seconds.

Deposits collected
03

You focus on your patients

Reminders go out automatically. Deposits land before the appointment. Your treatment rooms stay full. We handle the admin.

No-shows drop

Live demos

See what we'll build for you

We built this system for tattoo studios first. Now we're bringing the same technology to aesthetics clinics.

Pick a demo below and try the booking flow yourself — every enquiry handled in under 60 seconds, deposits collected, reminders sent.

Each demo is fully functional — live forms, real calendar, Stripe deposits.

Pricing

One extra booking covers the cost

No contracts. Cancel anytime. 14-day free trial on every plan. Founding clinics get free setup and priority support.

Starter

£499/month

Everything a solo practitioner needs

Best for solo practitioners

  • AI receptionist (24/7 enquiry handling)
  • Custom clinic booking page
  • Stripe deposit collection
  • SMS + email reminders (48h, 24h, 2h)
  • Google Calendar sync
  • Slack alerts for new bookings
Most Popular

Growth

£799/month

For clinics with multiple practitioners

Best for multi-practitioner clinics

  • Everything in Starter
  • Multi-practitioner routing
  • Treatment-specific intake forms
  • Post-appointment follow-ups
  • Medical flag escalation alerts
  • Monthly analytics report

Scale

£1,299/month

Full clinic operations automation

Best for clinic chains & groups

  • Everything in Growth
  • Client reactivation sequences
  • Waitlist auto-fill on cancellations
  • Review generation campaigns
  • Custom integrations
  • KPI reporting dashboard

Common questions

Everything you need to know

What happens next

From enquiry to working demo in 3 steps

01

We clone your vibe

Your branding, portfolio, and pricing into a custom booking page.

02

We connect your tools

Calendar, inbox, deposits — wired up so everything talks to each other.

03

You get a working demo

A live site you can test, share with clients, and start taking bookings from.


Get started

Ready to stop losing enquiries?

We'll show you exactly what the system looks like for your clinic. No commitment, no setup fee, no catch.

Free demo in 48 hours

No credit card required

14-day free trial

We reply within 1 business day.

No contractCancel anytimeBuilt for UK clinics

Or email us directly at hello@apexaisystems.co.uk